Communicating Project Management

Scope Management Plan

Work Performance Analysis

In Scope Out of Scope Uncertain
Efficient procurement management services None Variances in procurement management needs
Cost friendly procurement management services None Customized services might surpass the projected cost
Customized procurement management services Limited customer budget Changed customer preference

Variance Analysis

In Scope Out of Scope Uncertain
Spacious and well equipped offices Limited space Changed customer preference
Latest workmanship and technology Limited funding None
Efficient and satisfactory management skills None Changed customer preference

Personnel and Delivery Channel

Delivery Channel

Personnel Scope

In Scope Out of Scope Uncertain
Project manager Project implementers None
Project coordinator None None
Project supervisor None None

Project Charter

Human Resources

Human Resources

Requirements

Project Role Required % Time
Business analyst 1 20%
Architecture 1 5%
Technical mechanics 2 30%
Project implantation team 4 45%

Procurement

Since this is an internal project, a procurement plan is unnecessary. However, the sources services will have to be proactively tracked to guarantee accountability and flow during implementation (Lauren 23).

Risk

The predictable and unpredictable risks in the process of project implementation shall be tracked and managed properly through an explicit risk plan. Specifically, this plan will integrate risk identification, continuous assessment, and mitigation.

Schedule Management Plan

Activities and Activity List

Activities and Activity List

Milestone List and Sequence Activities

Milestone Start Date Completion Date
Initiation
Project Charter 20thJan 29thJan
Approve Project Charter 30thJan 5thFeb
Hold Kick Off for Initiation 5thJan 6thJan
Planning (High Level)
Project Initiation Plan 6thJan 7thJan
Approve Project Initiation 27thJan 4thJan
Executing and Controlling
Developing restoration logistics 14thJan 15thJan
Completion of the technological installations 14thJan 16thJan
Closing
End Project Review 20thJan 20thJan

Procurement Management Plan

Procurement Documentation: Proper documentation with government approval to facilitate legal contracting. Documentation includes legal permits, compliance certification, and article of association (Lauren 21).

Constraints: There are several constraints that must be considered as part of the project’s procurement management plan:

Inability of a supplier to meet basic conditions, monetary challenge, negative stakeholder perception, and project risks.

Approval Process: The project team begins by passing the suggestion to the technical and business project leads. These supervisors will then communicate to the project manager who reports to the project director. Each stage has conditions for approval (Lauren 23).

Risk Management

Risk Identification

The main risks are misunderstanding and inability to meet project goals as summarized below.

Risk Impact Probability
Inability to realize project goals Low
Low risk
Low
Low risk
Misunderstanding High
The overruns may create a ripple effect in implementation categories
Medium
High protection, thus medium risk

The probability/impact matrix was developed as summarized below.

Probability

Low Medium High
High Delay Inability to achieve project goals Misunderstanding among project personnel leading to project failure

Risk Qualification

Risk Mitigation
Inability to realize project goals
  • Create a comprehensive plan.
  • Periodic progress assessments to track risks
  • Adequate project governance for strong structural framework.
Misunderstandings
  • Establish a project charter outlining roles and responsibilities of various stakeholders.
  • Performing a comprehensive analysis of systems and institutional frameworks.
  • Conducting a follow up study

Communication Management Plan

Standards

The core competency of the communication plan is to facilitate an improvement of interaction between the project team and other stakeholders (Lauren 19).

Escalation Process

What Who/Target Purpose When/Frequency Type/Method(s)
First meeting Project team and stakeholders Information gathering Before commencement of the project Meeting
Distribution of project plan and approval All stakeholders Distribute plan alerting stakeholders Before kickoff meeting Document distributed as soft or hard copy
Project kickoff Stakeholders Communication plan with associates
.
When project initiation plan is accepted. Live meeting
Status reports presentation All stakeholders Update stakeholders on progress Regularly Scheduled Via conference call
Post project review Project manager and all stakeholders. Recognize enhancement plans and critical adjustments End of the project. Live meeting

Glossary

  • Project Plan: Entire blueprint of a project.
  • Risk: Any uncertainty event or condition.
  • Mitigation: Solution.
  • Scope: Parameters of the project.

Works Cited

Lauren, Bejamin. Communicating Project Management: A Participatory Rhetoric for Development Teams. Taylor & Francis, 2018.